Privacy Policy

• Authentication: To authenticate you using Google Sign-In and maintain your account session
• Classroom Management: To enable you to create, manage, and organize classrooms and student information
• Attendance Tracking: To facilitate manual and AI-powered face recognition-based attendance recording
• Educational Content: To allow you to share materials, announcements, and quizzes with students
• Communication: To send push notifications about classroom updates, announcements, and important information
• Video Conferencing: To create and manage Google Meet links for classroom sessions
• Data Export: To generate and export attendance reports in Excel format
• Service Improvement: To analyze app performance, fix bugs, and enhance user experience
• Legal Compliance: To comply with applicable laws and regulations

We use industry-standard security measures to protect your data:

• Cloud Storage: Data is stored securely on Google Firebase (Firestore and Realtime Database) with encryption in transit and at rest
• Local Storage: Face embeddings and some data are stored locally on your device using encrypted local storage (Hive database)
• Media Storage: Images and videos are stored on Cloudinary with secure access controls
• Authentication: All authentication is handled through Google's secure OAuth 2.0 system
• Network Security: All data transmissions use HTTPS/TLS encryption

While we implement robust security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to protecting your data to the best of our ability.

Our app integrates with the following third-party services:

• Google Services: Google Sign-In, Google Firebase (Firestore, Realtime Database, Cloud Messaging), Google Calendar API
• Cloudinary: Cloud-based media storage and delivery for images and videos
• Google Mobile Ads: For displaying advertisements in the app

These services have their own privacy policies. We encourage you to review:

• Google Privacy Policy
• Cloudinary Privacy Policy

We do not sell your personal data. We may share your information only in the following circumstances:

• Within Your Classroom: Student information and classroom materials are visible to students enrolled in your classrooms
• Service Providers: With third-party service providers (Google, Cloudinary) who assist in operating our app, subject to confidentiality agreements
• Legal Requirements: When required by law, court order, or government regulation
• Safety and Security: To protect the rights, property, or safety of users or others

You have the following rights regarding your personal data:

• Access: Request access to your personal data stored in our systems
• Correction: Update or correct inaccurate information through the app settings
• Deletion: Request deletion of your account and associated data (subject to legal retention requirements)
• Opt-Out: Disable push notifications through device settings
• Biometric Data: You can opt out of face recognition features and use manual attendance instead
• Data Export: Export your classroom and attendance data through the app's export features

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

Aikyam Faculty is designed for use by educators and faculty members. While the app may contain information about students (minors), it is intended to be used only by authorized educational personnel. We do not knowingly collect personal information directly from children under 13 years of age.

If you are a parent or guardian and believe your child's information has been collected inappropriately, please contact us immediately.

Your information may be transferred to and stored on servers located outside your country of residence. Our service providers (Google, Cloudinary) may process data in various countries. By using our app, you consent to the transfer of your information to these locations.

We retain your personal data for as long as:

• Your account is active and in use
• Necessary to provide our services to you
• Required to comply with legal obligations
• Necessary to resolve disputes and enforce agreements

When you delete your account, we will delete or anonymize your personal data within a reasonable timeframe, except where we are required to retain it for legal purposes.

We may update this privacy policy from time to time. We will notify you of any material changes by:

• Updating the "Last Updated" date at the top of this policy
• Sending a notification through the app
• Posting a notice on our website or app

Your continued use of the app after such modifications constitutes acceptance of the updated policy.